Danish Church IT Agency Secures DKK 11.8 Million Contract for Web Development Services, Cancels Cloud and Integration Tenders

Folkekirkens It, the IT agency for the Danish National Church, has awarded a four-year IT consulting contract worth up to DKK 11.76 million (approximately €1.58 million) to 7Software ApS for web technologies development. The contract covers design, development, and further development of web-based solutions on the Microsoft technology stack. Two additional tenders for cloud platform and integration services were cancelled due to changing needs, illustrating how public sector IT procurement must adapt to evolving organizational requirements.

Introduction

Every modern organization depends on robust, secure IT systems. For the Danish National Church, with its nationwide network of parishes and administrative functions, that dependency is no different. Someone has to ensure that IT systems are developed, maintained, and integrated effectively. That responsibility now partially sits with 7Software ApS, after Folkekirkens It signed off on a new IT consulting contract worth up to DKK 11.76 million over four years.

It is not a headline-grabbing infrastructure deal. But it is the kind of contract that keeps a major public organization's digital backbone running, and it says a great deal about how specialized IT procurement is evolving in the Danish public sector.

Why This Contract Matters

Folkekirkens It supports the IT needs of the Danish National Church, a public institution with a nationwide presence and a diverse user base. The organization manages a broad portfolio of IT systems primarily for administrative use. Maintaining and developing these systems requires specialized expertise in modern web technologies, cloud platforms, and system integration.

This contract is a textbook example of how public organizations access specialist IT expertise that cannot be maintained in-house. By procuring external consulting services through a negotiated procedure, Folkekirkens It ensures access to high-level technical skills while maintaining flexibility to adapt to changing needs.

For IT consultancies, the contract provides a stable, multi-year engagement with a guaranteed minimum monthly workload. For the church's administrative functions, it means ongoing system development and maintenance support from a dedicated specialist.

Contract Timeline

• Previous notice referenced: 2a888e22-2986-4926-bc68-da8022968a4c-01
• Winner chosen: 11 June 2026
• Contract concluded: 3 July 2026
• Contract duration: 4 years (initial term)
• Renewal options: Two additional 24-month extensions (maximum 8 years total)

Contract Overview

Folkekirkens It ran a negotiated procedure with prior publication (competitive with negotiation) for this procurement. The procedure was divided into three sub-contracts (delkontrakter), each covering a specialist area:

Sub-contract 1 – Web Technologies: Design, development, and further development of web-based solutions

Sub-contract 2 – Cloud Platform (Microsoft Azure): Establishment, development, and use of cloud-based solutions

Sub-contract 3 – Integration: Integration between internal and external systems

Bidders could only apply for pre-qualification for one sub-contract. The evaluation criteria were weighted 60% quality (CV and competencies), 15% quality (collaboration), and 25% price.

Results:

Sub-contract 1 (Web Technologies): Awarded to 7Software ApS

Sub-contract 2 (Cloud Platform): Cancelled – no winner chosen due to change in needs

Sub-contract 3 (Integration): Cancelled – no winner chosen due to change in needs

Key Contract Details

Project Scope

The contract covers IT consulting services for Folkekirkens It's web-based solutions, supporting the ongoing operation, maintenance, and further development of a broad portfolio of IT systems primarily for administrative use.

Technical Requirements:

Full-stack development within the Microsoft technology stack

Web-based solutions using JavaScript frameworks (e.g., Vue.js and/or Blazor)

Backend development in .NET (C#)

Database technologies such as MS SQL and/or MongoDB

Microsoft Azure as cloud platform (PaaS)

GIT for version control

CI/CD processes, including Azure DevOps

Work Arrangements:

Primary workplace: Folkekirkens It's office at Johannes Ewalds Vej 42A, 8230 Aarhus

Hybrid work possible, but physical attendance required as needed

Limited physical attendance may be required in Copenhagen

Work performed on the client's IT equipment

Close collaboration with the client's own employees and other suppliers

Guaranteed Minimum Workload:

Average consumption of 75 hours per month (over a 12-month period)

The supplier is guaranteed payment for this average consumption regardless of monthly variations

Expected total average consumption: approximately 100 hours per month

About the Contracting Authority

Folkekirkens It is the IT agency for the Danish National Church (Folkekirken). It is a public undertaking controlled by a central government authority, tasked with providing IT services to support the church's administrative functions across Denmark.

The organization manages a wide portfolio of IT systems used by a large and diverse user group across the church organization. Its activities fall under the "Recreation, culture and religion" sector, reflecting the church's role in Danish society.

Folkekirkens It operates from offices in both Aarhus (primary) and Copenhagen. The organization's contact email is kontakt@tohv.dk.

About the Winning Company

7Software ApS is a micro, small, or medium enterprise (SME) based in Silkeborg, Denmark (registration number 46185587). The company specializes in software development and IT consulting services.

7Software ApS submitted the winning tender for Sub-contract 1 (Web Technologies). The company is led by Kim Kokholm, who serves as the contact point. The company is classified as an SME, consistent with all bidders across all lots.

For this contract, the company will provide full-stack web development services on the Microsoft technology stack, working closely with Folkekirkens It's internal team and other suppliers. Subcontracting arrangements are not yet known.

Procurement Analysis

Procedure: A negotiated procedure with prior publication was used, standard practice for complex technical service contracts where specifications and approaches require iterative discussion rather than a single fixed bid. The procedure included three phases:

Pre-qualification phase (selecting suitable companies)

Initial tender phase

Negotiation phase with subsequent submission of final tender

Competition:

Lot 1 (Web Technologies): 2 tenders received

Lot 2 (Cloud Platform): 3 tenders received

Lot 3 (Integration): 3 tenders received

All tenders were submitted electronically, and all came from SMEs. No tenders were received from outside Denmark (other EEA countries or non-EEA countries).

Evaluation criteria: Quality was weighted substantially higher than price:

CV and Competencies: 60%

Collaboration: 15%

Price: 25%

The strong emphasis on CV and competencies (60%) reflects the specialist nature of the work, where individual consultant expertise is critical. The collaboration criterion (15%) reflects the requirement for close partnership with the client's internal team and other suppliers.

Cancellations: Lots 2 and 3 were cancelled due to "a change in needs." This indicates that the client's organizational requirements evolved during the procurement process, leading to a decision not to proceed with those contracts. This is not unusual in dynamic IT environments where priorities can shift.

GPA status: The contract falls under the WTO's Government Procurement Agreement, though all bidders were Danish SMEs.

SME participation: All bidders across all lots were SMEs, indicating that the tender structure was accessible to smaller consultancies.

Additional Procurement Facts

• The contract references a previous notice (2a888e22-2986-4926-bc68-da8022968a4c-01), which was the initial call for competition.
• No framework agreement or dynamic purchasing system was used.
• The procurement is not financed with EU funds.
• The contract includes a guaranteed minimum workload of 75 hours per month (averaged over 12 months).
• The primary workplace is Aarhus, with limited attendance possible in Copenhagen.
• Review of procurement decisions falls to the Klagenævnet for udbud (Danish Complaints Board for Procurement).
• Review deadlines range from 20 to 45 calendar days depending on the type of complaint.

Guaranteed Minimum Workload:

A distinctive feature of this contract is the guaranteed minimum workload. The client guarantees an average consumption of 75 hours per month over a 12-month period. This provides revenue certainty for the supplier, even if actual monthly consumption varies. The expected total average consumption is approximately 100 hours per month.

Market & Industry Perspective

The Danish public sector IT consulting market is mature and competitive, with a strong presence of SMEs and specialized consultancies. This procurement reflects several trends:

Specialized procurement: By dividing the contract into three specialist areas, the client ensures access to deep expertise in each domain. This is increasingly common in complex IT procurements where no single supplier has all required skills.

Quality over price: The 60% weighting on CV and competencies signals that client values individual expertise and track record over cost savings. For consultancies, this means investing in talent and demonstrating proven experience is critical.

Flexibility: The cancellation of Lots 2 and 3 due to changing needs reflects the reality of IT procurement: organizational requirements evolve, and procurement processes must accommodate that flexibility.

Regional focus: All bidders were Danish SMEs, suggesting that language, proximity, and cultural fit are significant factors in this market.

Economic Significance

At DKK 11.76 million over the initial four-year term, this contract represents a significant commitment to IT development for the Danish National Church's administrative functions. With potential extensions (two additional 24-month periods), the total value could reach approximately DKK 35 million over the maximum eight-year term.

The guaranteed minimum workload (75 hours per month) provides revenue certainty for 7Software ApS, reducing the business risk typically associated with project-based consulting engagements. For Folkekirkens It, the contract ensures access to specialized web development expertise on an ongoing basis.

Future Procurement Opportunities

The cancellation of Lots 2 and 3 suggests that Folkekirkens It may re-tender these services at a later date, potentially with revised requirements. This represents a future pipeline opportunity for consultancies specializing in Microsoft Azure cloud services and system integration.

Additionally, the contract includes two 24-month extension options for Lot 1, meaning 7Software ApS could continue delivering services through approximately 2034 if the client exercises both options. This provides long-term revenue certainty for the winning supplier.

Recommended monitoring:

• Re-tendering of Lots 2 and 3 (Cloud Platform and Integration)
• Other Danish public sector IT consulting procurements
• Extension decisions for Lot 1
• Opportunities for Suppliers

IT consultancies active in the Danish public sector should note that specialized technical contracts of this kind recur across government agencies. Key success factors include:

• Deep technical expertise in specific domains (e.g., Microsoft stack, web technologies, cloud platforms)
• Proven track record with similar organizations
• Strong CVs demonstrating relevant experience
• Ability to work in close collaboration with client teams
• Physical presence in the client's region (Aarhus area)
• SME-friendly procurement structures that allow smaller consultancies to compete

The high weighting on CV and competencies (60%) suggests that suppliers should invest in talent development and ensure their key personnel have strong, relevant experience that can be clearly demonstrated in tender responses.

What Businesses Should Watch

Re-tendering of cancelled lots: Folkekirkens It may re-tender Lots 2 and 3 with revised requirements.

Extension decisions: Whether the client exercises the two 24-month extension options will indicate satisfaction with 7Software ApS's performance.

Other Danish public sector IT tenders: Similar contracts are likely across other government agencies.

SME opportunities: The all-SME bidding pattern suggests these tenders are accessible to smaller consultancies.

Denmarktenders.com Procurement Intelligence

This procurement is a useful case study in how Danish public organizations access specialist IT expertise. The negotiated procedure with pre-qualification ensures that only qualified suppliers participate, while the heavy weighting on CV and competencies (60%) prioritizes individual expertise over price.

The cancellation of two of the three lots due to "change in needs" is a notable signal. It reflects the reality that IT requirements evolve, particularly during procurement processes that can take months. Rather than proceeding with contracts that no longer fit organizational needs, the client chose to cancel and re-evaluate. This is a mature procurement approach that prioritizes fit-for-purpose solutions over simply completing the process.

The guaranteed minimum workload (75 hours per month) is an interesting feature that provides revenue certainty for the supplier while ensuring the client has access to capacity when needed. This structure reduces the risk for both parties.

For suppliers, the lesson is that public sector IT consulting procurement in Denmark prioritizes technical expertise and proven experience over price. Companies that invest in talent and can demonstrate relevant experience are best positioned. The all-SME bidding pattern also suggests that smaller consultancies are competitive in this market.

Supplier Takeaways

• Danish public sector IT consulting tenders prioritize quality and expertise over price (60% CV weighting).
• SMEs are highly competitive in this market; all bidders were SMEs.
• Physical presence in the client's region (Aarhus) is important for collaboration.
• Guaranteed minimum workloads provide revenue certainty for winning suppliers.
• Contracts with extension options offer multi-year revenue potential.
• Cancellations due to changing needs may create re-tendering opportunities.

Key Takeaways

• Folkekirkens It awarded a web technologies IT consulting contract worth up to DKK 11.76 million to 7Software ApS.
• Two additional tenders for cloud platform and integration services were cancelled due to changing needs.
• The contract runs for four years initially, with two optional 24-month extensions (up to eight years total).
• The evaluation criteria were weighted 60% CV/competencies, 15% collaboration, and 25% price.
• All bidders across all lots were Danish SMEs, with no international participation.
• The contract includes a guaranteed minimum workload of 75 hours per month.

Conclusion

This is not a contract that will make national headlines, but it reflects something structurally important about how Danish public organizations access specialist IT expertise. By procuring web development services through a negotiated procedure focused on competencies, Folkekirkens It ensures it has access to the technical skills needed to maintain and develop its administrative systems. 7Software ApS now carries that responsibility through the initial term, with potential extensions through 2034.

The cancellation of the cloud and integration tenders also demonstrates an important principle: procurement must serve organizational needs, not the other way around. When requirements change, the responsible course is to cancel and re-evaluate.

Frequently Asked Questions

Q: What is Folkekirkens It?

Folkekirkens It is the IT agency for the Danish National Church, a public undertaking that provides IT services to support the church's administrative functions.

Q: What does this contract cover?

The contract covers IT consulting services for web technologies, including design, development, and further development of web-based solutions on the Microsoft technology stack.

Q: Why were two tenders cancelled?

Lots 2 (Cloud Platform) and 3 (Integration) were cancelled due to a change in needs, reflecting evolving organizational requirements.

Q: What is the contract value?

The contract is valued at DKK 11,760,000 for the initial four-year term.

Q :How long does the contract last?

The initial term is four years, with two optional 24-month extensions (up to eight years total).

Q: How was the winner selected?

Evaluation criteria were weighted 60% CV and competencies, 15% collaboration, and 25% price.

Q: Is this contract funded by the EU?

No. The procurement is fully financed by Folkekirkens It, not EU funds.

Q : Are there opportunities for international bidders?

Yes, the contract is covered by the WTO's Government Procurement Agreement. However, all bidders were Danish SMEs, suggesting local presence and relationships are important.

Source: EU Official Journal, OJ S 132/2026, published 13 July 2026.